Why Choose Odoo for Project Management?
Project management is about more than just completing tasks — it's about organizing work efficiently, setting priorities, meeting deadlines, and keeping everyone aligned. Odoo 18's Project module gives you the tools to manage simple or complex projects without overwhelming your team with complex software.
Whether you run internal IT projects, marketing campaigns, consulting gigs, or client deliverables, Odoo makes project planning easy, visual, and actionable.
Overview of the Project App
Odoo organizes work into Projects, which contain Tasks. Each project can be customized with its own workflow, stages, and team members.
Main Features:
- Unlimited projects and tasks
- Assign tasks to users or departments
- Track deadlines, priorities, and statuses
- Customize stages for each project (e.g., To Do, In Progress, Done)
Projects can be internal (like software development) or external (like client projects).
Creating and Tracking Tasks
Each task inside a project can have a detailed description, deadlines, priority level, and assigned users.
Key Features:
- Task assignment and ownership
- Deadline and expected time tracking
- Recurring tasks (e.g., monthly backups)
- Automatic stage transitions (with automation)
Every team member knows exactly what to work on next — reducing confusion and boosting productivity.
Using Gantt Charts, Calendar, and Kanban Views
Odoo 18 offers flexible views to visualize projects:
- Kanban view: Drag-and-drop tasks between stages
- Gantt view: Visualize task timelines and dependencies
- Calendar view: See tasks scheduled over days/weeks/months
- List view: For spreadsheet-style task management
Switching views gives managers and team leads a 360° perspective on work progress.
Timesheets and Work Logs
Want to track how much time your team spends on each project? Odoo has built-in timesheet tracking.
Benefits:
- Log hours spent per task
- Analyze billable vs non-billable time
- Link timesheets to employee payroll or client invoices
Especially useful for service businesses and consulting firms!
Collaborating with Teams and Clients
Collaboration is at the core of successful projects. In Odoo, teams can:
- Post messages and updates on tasks
- Attach documents, files, and links
- Tag colleagues and set followers for notifications
- Use client portals for project transparency (optional)
Everyone stays informed, even across departments or time zones.
Task Automation and Deadlines
Odoo allows you to automate repetitive actions and deadline follow-ups:
- Auto-assign tasks based on project rules
- Send deadline reminders automatically
- Create automatic next-step tasks upon stage completion
Automation ensures projects move forward, even without manual nudging.
Best Practices for Managing Projects in Odoo
- Set clear stages and deadlines for every project
- Use Gantt charts for large or multi-phase projects
- Enable timesheet tracking for better billing and analysis
- Automate task reminders to prevent bottlenecks
- Review project dashboards weekly in team meetings
Conclusion
Odoo 18's Project app transforms the way teams plan, execute, and complete projects. It brings visibility, accountability, and automation to your workflows — all while staying flexible and user-friendly.
Need help setting up project workflows in Odoo? Contact our experts today!
